Optik150K: Retail ERP with Integrated Multi-Branch Accounting

The Operational Challenge

As Optik150K expanded across multiple retail locations, inventory, outlet sales, and supplier purchases were being tracked in separate spreadsheets. Stock levels frequently drifted out of sync, the finance team spent days manually re-entering cashier receipts, and monthly financial reporting was a bottleneck.

Collaboration with Clean Code

In partnership with Clean Code, we replaced disconnected files with a unified web-based ERP designed around the business's actual retail, warehouse, and accounting workflows.

Core Modules & Accounting Architecture

• Warehouse & Multi-Branch Inventory: Centralized stock monitoring and real-time inter-branch stock transfers.
• Point of Sale (POS): Fast outlet checkout supporting cash, credit/debit cards, QRIS, and bank transfers.
• Automated General Ledger: Daily POS transactions, supplier receipts, customer deposits, and purchase returns automatically generate double-entry journal records without manual intervention.
• Chart of Accounts (COA): Standardized financial taxonomy tracking outlet cash drawers, bank balances, accounts payable, accounts receivable, cost of goods sold (COGS), and operating expenses.
• Real-Time Financial Statements: Instant balance sheets, profit & loss reports (per branch and consolidated), cash flow statements, and trial balance summaries.
• Accounts Payable (AP) & Purchasing: End-to-end tracking from purchase orders (PO) and goods receipts to vendor invoices and payment scheduling.
• Accounts Receivable (AR) & Custom Orders: Tracking custom lens orders, down payments, customer billing, and settlement reconciliation.

Operational Impact

Every department now operates on the same shared data. Cash and stock discrepancies across branches are caught on the same day, and month-end financial closing takes hours instead of weeks because transaction ledgers update continuously as sales and purchases happen.

Building Operations & Accounting Systems

If your team is managing multi-branch inventory, POS checkout, or accounting across disconnected spreadsheets, reach out to discuss your workflows. We build dependable systems tailored to how your business actually runs.